In this article, you will get information about the Check-In/Check-Out Feature in the SharePoint library, use of this feature.
If you want to edit the file and do not want to update another user at the same time for the same document, SharePoint provides the check-in/check-out feature to avoid this kind of problem.
Check-Out
When you check out the document then another user cannot edit the current document. Because of this feature, you can avoid confusion. But when you completed your changes you must be check-in back to the document, so another user can see that updated document.
When you want to edit the document.
- Check out the document.
- Open the document in the supported app.
- Edit or update the document.
- Save the changes.
- And check in the document.
After you check out the document, besides the document name below icon will appear, this icon indicates the current document is in check out.
Check-In
When you check in your document after the completion of your changes, that document will be available for another user to use or edit. At the time of check-in, you can write the description summary that will help to understand to others what changes you have done.
You can restore your previous version that has been updated from the versioning history. In which it displays all details of who changes in the document.
If you edit the document and if you want to do not show the changes in the file You can discard them before check-in that document but in this case, all the changes that you have done will be lost. You can select Discard to check out this is the feature.
Default Setting for documents Require Check Out is No You will find this under the versioning setting in the Library setting.
Check-In/ Check-Out feature is also available on the SharePoint pages library, using this feature you can control the overwriting. If you check out the page which means another person of your team or who has access to this file cannot edit the same page until you check in back.
The concept of check-in/check-out is the total opposite of co-authoring.
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